Senior Accounts Payable Clerk

About Us

Choosing to work at Stef & Philips is about more than just having a job. All members of our team share the same goal: to help improve the lives of vulnerable people around the UK, by delivering safe, suitable homes and vital services for the homeless, backed by investors who care. This people-centred ethos is reflected in our company culture; we prioritise wellbeing, inclusion, and opportunity for all.

Our Journey so Far

Stef & Philips began life in 2006 as a traditional family-run lettings agent, servicing private tenants and landlords in North London. But the UK’s urgent need for good quality social housing had a profound impact on our Founder and CEO, Chris Philippou. In 2012 he acted on that need, and we now operate UK-wide with over 3800 accommodation units, 5500 tenants and counting.

By bringing together private investors, local authorities, charities, and housing associations in a spirit of trust and a shared commitment to improving tenants’ lives, we’ve created a versatile, end-to-end model that delivers fit-for-purpose accommodation and services – a setting where people can begin to thrive again.  

Our full-service approach is unique. All work is carried out by dedicated in-house teams to ensure reliable, high-quality service.

The process begins with private or institutional investors looking for a positive social impact. Once we’ve helped them to source and acquire the right property, our construction arm remodels and refurbishes it to our exacting quality standards. We also sign a lease with the investor to handle lettings, management, and maintenance, while protecting their capital and yields.

We believe everyone deserves a safe place to call home and right now though the UK’s housing crisis is getting worse, with homelessness forecast to double over the next 25 years. We’re committed to changing that trend, combining profit with purpose.

Our roots as a family business remain at the core of who we are, as do the values that go with it, and our commitment to helping vulnerable people get the housing help they need.

The Role

The purpose of the Senior Accounts Payable Clerk role is to provide ongoing support to the Accounts function. The successful candidate will have experience and an in depth understanding of the Accounts Payable function with working knowledge of Sage 50 and Microsoft Excel.

Main Duties & Responsibilities

·         Ensure accurate & timely processing of high-volume purchase invoices.

·         Process a high volume of purchase invoices, manually.

·         Ensure all purchase ledger accounts are accurate and updated on system

·         Ensure all costs are properly authorised by the relevant party prior to payment

·         Accurate and timely recording of all supplier invoices, expenses, and credit card costs

·         Request and reconcile supplier statements on a regular basis

·         Ensure timely response to requests for further information from suppliers re expenses or invoicing

·         Ensuring filing is kept up to date on a weekly basis

·         Manage internal escalation of queries to ensure that they are dealt with in a timely manner and be the initial escalation point of contact for the AP team

·         Weekly payment runs

·         Reconciliation of supplier ledgers

·         Ensure correct nominal and departmental codes have been allocated and recorded correctly.

·         Supplier statement reconciliations

·         Daily bank postings

·         Bank Reconciliation of multiple bank accounts             

·         Investigate queries.

·         Communicate and maintain relationships with suppliers.

·         Analysing and investigating aged creditors report

·         Journal entries.              

·         Petty cash posting

·         Processing expense and mileage claims

·         Maintain mailbox and ensure all documentation is filed correctly.

·         Allocate payment and issue remittances.

·         Request invoices for any payments on account.

Skills & Knowledge

·         Excellent communication skills, both written and spoken

·         Requirements: Intermediate Sage 50 Experience

·         2-3 years of experience in finance

·         Strong understanding of accounting principles

·         Ability to work independently and as part of a team

·         Strong task management and prioritisation skills

·         Experience in Microsoft packages

·         Excellent knowledge and experience of Excel

·         Working in the property management sector would be advantageous

·         High level of numeracy and attention to detail

·         Excellent analytical skills

·         Ability to be adaptable to changing priorities and deadlines

·         Have a pragmatic, logical approach to problem solving.

Ideal but not Essential

• Knowledge of Sage Intact

Benefits

• 23 days leave, plus bank holidays

• Additional holiday days for long service – up to 28 days

• Celebration of tenure

  • 3 years £500

  • 5 years £1000

  • 10 years £5000

• Private health insurance with Vitality

• Birthday off

• One well-being day off per year

• Maternity/Paternity Pay

• Pension schemes increase – after 2 years.

• Mental health & wellbeing training through the charity Mind

• Professional Emergency First Aid at work training

• £500 referral scheme for staff who refer a new employee, paid upon passing probation.

• Company payday lunch

• Daily Fresh fruit